RSpace 1.43, May 2017 – LaTeX editor, data integrity and other tools
Numerous useful new tools and improvements including LaTeX editor
In version 1.43, we have added a number of useful new tools and improvements. Our new LaTeX equation editor can be accessed from the RSpace text editor toolbar. The button icon is the mathematical expression for square root of x.
Enter your LaTeX code, select “Parse Equation”, and your formula is added to your document.
Latex is a popular tool for mathematicians and engineers who need a more sophisticated way to represent formulae and equations in digital documents. Addition of this tool helps to broaden the appeal of RSpace to a variety of disciplines at your institution.
To ensure data integrity and IP protections both inside and outside RSpace we also added a new checksum authentication feature that lets you know for sure that your document has remained unchanged since it was electronically signed. This helps RSpace to protect your intellectual property and assures the scientific integrity of data both inside and outside of the system.
We hope you will also enjoy the UI and search index improvements, tag auto-completion, API enhancements, among others. Consult our changelog for details and stay tuned for still more new user-driven features in the coming releases.
As always, if you have feedback, questions or suggestions, please click the RSpace help button at the bottom right of the RSpace interface to start a live chat session with an RSpace product specialist!
Mass Innovation Labs Announces Adoption of RSpace ELN as Digital Data Management Service for Member Companies
See original press release here.
Mass Innovation Labs calls RSpace “Easy to use, yet fully featured.”
Mass Innovation Labs, a cutting-edge incubator for scientific start-ups, together with the UK firm ResearchSpace, and its Ohio affiliate, Lab-Ally, have announced that the RSpace ELN (electronic lab notebook) will be made available to member companies to help catalyze their research and protect their intellectual property. Mass Innovation Labs has become the accelerator of choice for Boston’s small startups and rapidly maturing life-science companies like Editas Medicine, Cellaria and C4 Therapeutics.
The pairing is especially appropriate: Mass Innovation prides itself on being a flexible and scalable space providing expert support for scientific entrepreneurial organizations of all sizes, while RSpace ELN has been deliberately designed around the same concepts of flexibility and scale. The addition of RSpace to Mass Innovation’s suite of infrastructure tools will facilitate accurate lab data collection and help with trouble-free commercialization of members’ discoveries. RSpace will also smooth the process of graduation from incubator to larger facility by ensuring that critical knowledge assets, IP provenance and due diligence procedures are not lost or disrupted by the logistics of growth, or the rigors of relocation. RSpace ELN features an open framework and modern API that allow seamless integration with data sources like Dropbox, Box, Google Docs, MS OneDrive, and Github, as well as connection to verbose data held in file servers, sample management systems and more. RSpace will help Mass Innovation Labs members share and archive files securely, but also allows for easy bundling and export of data in ways that maintain integrity and traceability. Embedded metadata and digital signatures protect members’ data claims even when information is disclosed externally to auditors, investors or other stakeholders.
“RSpace was chosen because it is easy to use yet fully featured”, said Amrit Chaudhuri, CEO and cofounder of Mass Innovation Labs. “This valuable research tool adds to the arsenal of support we provide to companies in areas like setup, workflow, biosafety and other operational programs, ultimately helping companies start work quickly and significantly reduce the typical time it takes to set up lab operations.”
“We’re delighted to partner with Mass Innovation Labs,” said Rory Macneil, CEO and cofounder of ResearchSpace. “The addition of RSpace as a digital environment to complement the world class physical environment Mass Innovation Labs already provides to its member companies is a great example of Mass Innovation Labs’ commitment to continual innovation.”
Rob Day, CEO of Columbus, OH based Lab-Ally added: “RSpace ELN has been specifically designed for modern, dynamic research environments like Mass Innovation Labs. With features like distributed, hierarchic, configurable administration, we believe that RSpace is ideal for any discovery environment where autonomous organizations or semi-autonomous divisions need privacy, but also want the option for secure collaboration or tiered oversight.”
About Mass Innovation Labs:
Mass Innovation Labs was created “to support an expert powered ecosystem that drives brilliant execution”. Its 124,000-square-foot chemistry and biology space is located among the world’s leading life-science companies in Kendall Square, epicenter of the Boston biotech boom. Comprehensive support for growing member companies includes animal facilities, on-site CRO services, and a range of other scientific amenities. For more information visit massinnovationlabs.com.
About ResearchSpace:
ResearchSpace provides the RSpace electronic lab notebook, which is used by universities, medical schools and life sciences companies around the world. The company mission is to enable researchers to document and protect their work from bench to market or publication, and share it in ways that catalyze discovery. For more information visit researchspace.com
About Lab-Ally:
Lab-Ally operates the US office of ResearchSpace and is involved with the creation of scientific data management tools like RSpace ELN, as well as a variety of other biomedical research ventures. For more information visit lab-ally.com
See RSpace ELN for yourself
Contact us for a live demo of RSpace or for instructions to test a free version yourself
RSpace 1.42, March 2017 – The API is Out
RSpace ELN API allows countless options for handling your data
The RSpace team is pretty good at connecting our solution to other software tools you already use, but it’s not possible for us to anticipate ALL of the many ways you might use the data you collect in RSpace. To help you connect RSpace to anything you like, we want to tell you about our flexible, modern ELN API (Application Program Interface). 
We believe our easy-to-use ELN API is the key to flexible and extensible integration with your overall data strategy and specialized workflows. RSpace makes it easy for anyone in your lab with a little coding knowledge to invent great new ways to extend the functionality of the product, limited only by their own creativity.
To get started, go to My RSpace > My Profile and click “Regenerate key”.
Click on the ELN API documentation link, then click “Authorize” in the top right of the swagger page, and enter your new API key. Click “Documents”, “Files” or “Miscellaneous” at the bottom of the page to see full instructions and code examples for working with the ELN API.
For more details, check our recent blog article. If you want to contribute your ideas to this project you might also look at the RSpace github page here.
As always, if you have feedback or suggestions, don’t forget to click the RSpace help button at the bottom right of the RSpace interface!
It looks like this >> 
RSpace 1.41, Feb. 2017 – Easy Archiving for Your Data
Complete integration with popular data archives & digital ID
RSpace has been designed as a complete bench-to-publication data management solution. An important part of the RDM lifecycle is archiving lab data into suitable public or private repositories.
In version 1.41, we have improved support for exporting your data directly to popular archives like Figshare, Dataverse and DSpace, and also added support for embedding metadata from your unique ORCID digital ID directly into those exports. These additions make it easy to use RSpace to publish and cite raw data, and also archiving lab data to your “lifetime” academic career portfolio. You can even use ORCID links in the RSpace directory to help locate potential collaborators and dig deeper into their publication history. Archiving lab data using RSpace is simple and seamless and can be customized to connect to whatever archive you use, even those not yet on our list. Archiving lab data with RSpace also supports good security and data integrity thanks to our digitally signed (SHA protected) data export feature.
What’s next? Lots of exciting things are in the works! For starters, we have released the first version of our highly anticipated API, but we will say more about that next time….
RSpace 1.40, Jan. 2017 – Tools for Coders
Github and Code Snippets in RSpace
RSpace is designed to be flexible enough to support data management workflows for virtually any researcher. With technology now such an important part of modern research, we wanted to meet the needs of computer scientists and researchers who use code stored in github. That’s why, in version 1.40, we’ve introduced two new code-related features.
Users can now link to your Github repositories from RSpace documents, making it easy to show your downstream audience your work there. See how in this video.
Additionally, for users who prefer to embed code snippets directly in RSpace, we have included a new “insert code snippet” tool in the text editor. To use it, click the new code snippet icon.
In the popup dialog, choose which language this code snippet is written in, paste in your code, and click OK. That’s it, you’re done. A number popular languages are supported including java, Latex, R, SQL, Python and more.
If you are a computer scientists who enjoys contributing to github projects, please consider helping us with our API. Learn more on our github page here.
As always, if you have feedback, questions or suggestions, please click the RSpace help button at the bottom right of the RSpace interface to start a live chat session with an RSpace product specialist!
It looks like this >>
Study says research data is lost at alarming rates
Availability of research data fell by 17% per year after initial publication.
Researchers from the University of British Columbia identified a striking decline in the accessibility of original scientific data over time. The team requested data from authors of more than 500 papers that had been published in the previous 2 to 22 years to determine the percent of data reported as extant at the time of the study. Their disconcerting results lead the team to the pointed conclusion that “research data cannot be reliably preserved by individual researchers” and prompted them to call for changes in the way such valuable data is archived.
“I don’t think anybody expects to easily obtain data from a 50-year-old paper, but to find that almost all the datasets are gone at 20 years was a bit of a surprise.” – Lead author, Tim Vines
Read the original article or the UBC news brief.
Outdated Storage to Blame
Not surprisingly, a primary reason that data was lost is due to outdated storage devices. As the pace of technological change quickens, it is entirely plausible that data will be lost at even faster rates without a major shift in the ways that data is captured and stored. The authors of this study are calling for increasing storage of data on publicly accessible archives, but such a suggestion ignores the very real need to protect intellectual property, especially in fields where technology development is a priority.
A well designed ELN, however, solves both problems, especially if integrated into the institution’s long-term archiving infrastructure. A good quality enterprise ELN solution can store data using industry standard formats like .xml and .pdf that will be supported for decades to come. Additionally the data in a properly implemented ELN is far more likely to be professionally backed-up so that data will not be accidentally lost by lax practices of individuals. If stored on scattered drives and file cabinets in the lab, project data can become fragmented as members transfer from one lab to another.
Intellectual property is ironclad where it’s necessary,
yet scientific collaboration is enabled where it’s beneficial.
An ELN will assure that a centralized copy remains accessible to authorized members within your institution. Controlled access to that data is entirely manageable and can be as public or as private as the authors and project managers want it to be. Moreover, authorship of each item is securely recorded, along with date and time-stamps. Lab supervisors can easily sign-off on the work of staff members and documents can be digitally locked against any future editing. Intellectual property is ironclad where it’s necessary, yet scientific collaboration is enabled where it’s beneficial. Some ELNs, can even pass appropriately formatted data bundles off to long-term archiving systems like DSpace, where it can safely reside under the supervision of the institution’s dedicated archivists.
Lab-Ally will be happy to assist you in securing your data for the future with an electronic lab notebook that meets all of your scientific and data management needs. Contact us for details.
Government Approved
Lab-Ally receives cage code / SAM registration.
Lab-Ally is proud to announce that we are now fully registered with the US Government’s System for Award Management (SAM), including assignment of a CAGE Code through the Defense Logistics Information Service (DLIS). The CAGE Code is a an identifier for contractors doing business with the Federal Government, NATO member nations, and other foreign governments.
With this development, we are better positioned to provide support to research and development institutes or corporations working in concert with US Government Departments of Energy, Agriculture, and Homeland Security Research, as well as National Institutes of Health, the Environmental Protection Agency, and the NOAA. In fact, several of our customers are already engaged in cutting-edge, government-funded research. Government organizations often need to use 21CFR11 compliant document management software like CERF ELN in order to meet strict requirements for data integrity and demonstrable records provenance.
The ELN Revolution
The winds of change are blowing in the electronic laboratory notebook world.
The first ELNs were developed in the 1990’s in the private business sector, as a response to the conflicting needs of an increasingly digital, paper-free workplace and the legal necessity to securely document patentable innovations in a tamper-proof way. The primary adopters of these early ELNs were the “Big Pharma” companies, looking to protect their corporate intellectual property. Thus, the first wave ELNs were Windows-based software packages that would be installed on an individual PC workstation. They were very complex tools, highly specific to a particular domain, that required lengthy training on the part of users and system administrators. Not surprisingly, these systems were extremely expensive, which placed them well outside the reach of any other potential customers. 
By the early 2000’s, the ELN landscape shifted; academic researchers recognized the value of a quick, computer-based method to capture the day-to-day data generated in their laboratories that also provide a way to engage in scientific collaboration across the globe. Without the resources to afford the existing ELNs used by the pharmaceutical industry, individual academics began using and modifying widely available generic tools, such as Dropbox and Evernote. These were fairly flexible, easy to use, and just about as cheap as can be. Yet, this cheapness came at the cost of security. A more secure method was needed to capture the scientific records that could also reliably track the various versions of a document over the course of its history. To fulfill this need, a second wave of ELNs arose, aimed at deployment within a single laboratory under the supervision of a Primary Investigator, who could determine the amount of sharing permissible within and among groups. Examples of such ELNs include eCat, Lab Archives, and Ruro. They were designed to be more generic and less domain specific, allowing cross-disciplinary collaborations and the potential for completely novel innovations. Taking a tip from the self-adapted internet tools, the second generation ELNs began to be web-based, freeing academics from being bound to specific computer platform. These ELNs made improvements in usability as well. However, they were limited in scale, being suited best to single laboratories.
Enter the 2010’s.
An ELN revolution appears to be brewing on the horizon. Beginning in 2011 and 2012, a handful of large universities have begun to seek out affordable data management systems that could be deployed across their entire institution, allowing inter- and intra-group collaboration, version tracking, security, and ease of use. These newer solutions must be platform independent, support data publishing, accommodate data in a variety of formats, and must not only allow archiving but must retain sufficient metadata to allow searchable retrieval. ELNs will most certainly need to be fully mobile to take advantage of tablets and other mobile devices. Above all, these systems must be scalable to thousands of users. Pilot trials of such enterprise ELN solutions, such as RSpace, have taken place from 2012 to 2013. The ELN revolution is certainly beginning, as more institutions recognize that digital data capture is rendering traditional recording methods more and more inefficient. At the present, a few major U.S. institutions are poised to enact the largest deployment yet seen in academia, with others sure to follow soon.
The digital lab; trends in ELN, LIMS and other research software
